After the pageplan itself, team chat is the second most significant pillar of pageplanr, it makes it easier to plan, coordinate, and control projects. Pageplanr provides a central platform where you can communicate information about all the intricacies of your projects instead of sending endless streams of emails back and forth between the team.
Messages with super powers
The messages for this project are shown chronologically to the right of the page plan. Everything that makes email conversations so tedious and perplexing (nested text quotes, unnecessary salutations and signatures) simply disappear here. Instead, you can use pageplanr to limit the team to short, to-the-point texts.
At the same time, you also have the option of adding additional functions to your messages:
- Speak directly to a team member with an @ in front of their name
- Use a hashtag # and subsequent numbers to reference specific pages of your page plan
- With a colon : directly in front of a word you can define a task,
- for which you can also specify a target date with an arrow >
These four extensions can be combined in any order and is
unstructured, place them in the message in any sequence you want.
This makes writing effective messages very easy and fast, for
"#8-12 need to be ready by >15.9."
"@Alex, is the photo #54 final?"
"@Claire on #41please :shorten infobox >12.3"
As you can see above, the four extensions are highlighted in color in the messages, so it is even easier to see who is addressed, where appointments and tasks are and which pages are meant.
You can also insert emojis into your messages. To do this, click on the emoji icon 😀 on the right edge of the input field. This will open the emoji selection, which you can then use to simply select an emoji by clicking on the desired emoji. The emoji is then automatically inserted into the message at the position where the text cursor is currently located.
In the first line of the emoji selection you will see gray icons for the seven different categories of emoji from which you can choose your emoji. Click on one of the category icons to display the corresponding emojis.
Messages with :tasks get an additional red checkbox as long as they are not completed. To mark a task as done, just click on this red checkbox. The checkbox turns green and the task is completed.
If a message with a task with a @ is addressed to a team member, this task is also shown in the profile of the respective member. So every account member has an overview of all open tasks assigned to him in his profile.
By the way, the dashboardshows all open tasks of all projects, so you can see here how much is still to be done in total.
And one more hint: Of course you can address several members at the same time in one message, e.g: "@Eva @Adam :eat the apple >3.1.". In this case, the task is only assigned to the first member addressed, so in this example it only appears in Eve's profile as an open task.
Messages are entered in the message bar under the menu. There you will find a long input field in which you can write your text.
Pageplanr provides additional functionality in the message bar to make the input of message extensions as simple and quick as possible:
- The highlighted page numbers are automatically inserted into the input box as soon as you mark pages in the pageplanr.
- You can select the desired team member from a drop-down list to the right of the input field rather than having to type the names of the team members individually.
- You can also choose the target date for a task instead of manually entering it into the calendar, which is located to the right of the input area.
To send your message hit Enter or click on the Send button to the far right of the message entry, the message is saved and displayed in the message history to the right of the page plan.